Event details, RSVPs and quick actions

Open any event to see who's coming, join the call, answer an invite, grab the link or attachments, and delete one event — or many at once.

Gaurav Suthar4 min readCalendarioEventsRSVP
Part 6 of 12The Calendario GuideShow all parts
  1. 1Getting started with Calendario
  2. 2Connect Google, Outlook and Zoom — and more than one of each
  3. 3Read your day on the timeline
  4. 4Tune the timeline: zoom, working hours, buffers and more
  5. 5Drag to create, move, resize and copy events
  6. 6Event details, RSVPs and quick actions
  7. 7Create events without leaving the page
  8. 8Find anything with ⌘K search
  9. 9Jump to any date and see holidays
  10. 10Reminders that reach you, and a badge that tells you what's next
  11. 11Popup, side panel or floating launcher
  12. 12Make it yours: themes, colors, languages and time format

Click any event on the timeline and it opens in place, without losing your spot in the day. Everything you usually need from an event is right there.

Open an event#

Event card for Design review: Timeline v2 with calendar, time, attendees, reminder, organizer, Google Meet link, Going status and Join Meeting button
The event card: calendar and account, time, attendees, reminder, organizer and the meeting link.

The card shows, from top to bottom:

  • Calendar — which calendar and which account the event belongs to.
  • Time — start and end.
  • Attendees — how many are invited and how many have confirmed, with their avatars.
  • Reminder — how long before the event you'll be notified.
  • Organizer — who set it up.
  • Meeting link — Google Meet, Teams or Zoom, with a copy button.
  • Your response — Going, Maybe or Not going, with Edit to change it.
  • Join Meeting — a big button that opens the call.

If other events overlap this one, a row at the bottom says how many and opens them all.

See every detail#

For the full picture, use the ⋯ menu on the card and choose Show Event Detail.

From the card to the full detail page: status, duration, location, description, attendees and attachments.
Event detail page header with status, Live now banner, duration, location and calendar

Overview

Event detail page with quick actions, description and attendee responses

Description & attendees

Event detail page with attendee list and downloadable attachments

Attachments

The detail page, top to bottom.

The detail page adds:

  • Live status: Live now · Started 20m ago, or how long until it starts, with Join Meeting alongside.
  • Duration, with a countdown such as Ends in 40m.
  • Location, with Open in Maps.
  • Time zone of the event.
  • Quick actions: Edit, Copy Link (the event's shareable link), Open Calendar (opens it in Google Calendar or Outlook on the web) and Reminder.
  • Description, with formatting and links kept.
  • Attendees with each person's answer: confirmed, tentative, declined or no reply.
  • Attachments, each with a download button.

Answer an invitation#

When someone invites you, the card asks Respond to invitation instead of showing your status.

  1. 1

    Open the invite

    Click the event. Unanswered invites are drawn with a dashed outline on the timeline, so they're easy to spot.

  2. 2

    Press RSVP

    Choose Yes, Maybe or No. Your answer is sent straight to Google or Outlook, and the organizer sees it like any other reply.

  3. 3

    Change your mind any time

    The card now shows your answer (for example Going). Press Edit next to it to answer differently.

Accepting an invite: RSVP, then Yes. The attendee count updates to 3 confirmed.

For a recurring meeting, Calendario then asks whether your answer applies to this event or all events in the series.

Delete an event#

Open the ⋯ menu and choose Delete Event. For recurring events you choose exactly what goes:

The more menu with Show Event Detail, Edit event and Delete Event

⋯ menu

Delete recurring event dialog with This event, This and following events, and All events

Recurring event

  • This event — only this occurrence.
  • This and following events — this one and every later one.
  • All events — the whole series.

You can also focus an event with the arrow keys and press Delete.

Delete several events at once#

Clearing out an afternoon? Select events and delete them together.

  1. 1

    ⌘-click (Ctrl-click on Windows) each event

    Selected events get a highlighted outline and a check mark, and a bar at the bottom counts them.

  2. 2

    Press Delete (or the Delete button in the bar)

    A confirmation lists exactly what will be removed.

  3. 3

    Confirm

    Press Delete. Esc clears the selection if you change your mind.

Select two events with ⌘-click, press Delete, and review the list before confirming.

What's next#

Creating events gets a full composer with conflict warnings, recurrence, video links and guests. That's part 7.